We’re Hiring!

YCSA are recruiting for the following post:

Role: Youth Development Assistant

Salary: £8.75 per hour

Duration: 25 hours per week

Base: YCSA office at 48 Darnley Street, Glasgow, G41 2SE

YCSA are looking for dedicated and motivated individuals to join our team.  We are hoping to increase the range of activities available for BME youth in Glasgow and overcome barriers many of them face in moving towards a positive future.

The successful candidate will need to be able to build relationships with vulnerable and difficult to connect with young people, aged between 12 – 25, from ethnic minority backgrounds and support the development and facilitation of projects delivered at YCSA offices and elsewhere to improve young people’s opportunities in education, employment and social contexts.

Projects and workshops will utilise creative engagements such as sport, music, art, film making, and other expressive mediums and will promote self- development and access to further opportunities whilst looking at a range of issues affecting young people such as communication difficulties (literacy and English), lack of aspiration/employment skills, conflict, anger management, radicalisation, sectarianism, online safety, relationships, goal setting and personal development.

This post is funded for 1 year through Community Jobs Scotland. Only unemployed people aged 16 – 29 are eligible to apply. Contact your Job Centre or Skills Development Scotland to access a CJS application form. Information also available on http://jobs.scvo.org.uk

The deadline to apply for this job is the 21st of June 2018

YCSA is an equal opportunity employer and is determined to ensure that applicants are treated equally, regardless of their sex, gender re-assignment, age, disability, religion or belief, sexual orientation, pregnancy or maternity, marital status, or race.

 

Tel: 0141 420 6600
Email: enquiries@ycsa.org.uk

Volunteering Experience at YCSA by Rimsha

As a volunteer at YCSA for more than three years, I have developed a variety of skills as well as qualities which have helped me grow into the person I am today.

Being part of the youth panel was a privilege as it helped me develop a voice and raise it about the issues, we as young people face in society today.

Three years ago, I was self centred and irresponsible not grasping in what was going on around me. Volunteering and being part of the youth panel opened my eyes to the issues young people from BME backgrounds were facing. Meeting with these young people only made me more determined to raise my voice and help them develop theirs. It was the significant realisation of the harsh reality we faced; which drove youth panel members to take part and create projects. These projects were made to develop young people’s skills, value themselves as individuals who have the strength to develop their full potential.

I’ve learned many skills such as communication, leadership, creative and writing. These skills are not only used for volunteering, they are very useful to me in my everyday life. As a social services student and someone who will be looking for work in the future, I applied these skills as they improved my practice and provided excellent results. I will now be progressing to Uni and this is a result of the work that was put in while volunteering and doing placement at YCSA.

I have become a determined individual who puts others needs before my own. The work we have done has me realised how lucky we are to have had the opportunities to have a stable happy life. The work we have done and are hoping to do ensures others are able to have the same.

Tel: 0141 420 6600
Email: enquiries@ycsa.org.uk

YCSA Privacy Notices

logo-icon

YCSA Privacy Notices — Job Applicants

 

…………………………………………………………………………..

Thank you for your interest in working with us.

In applying for a job with us you are providing us with personal information (personal data). Under data protection law, we are obliged to tell you certain things as set out below.

Who is the data controller?

The data controller is Youth Community Support Agency (YCSA). If you have any questions or concerns about your rights or how we use your data you should contact Fariha Thomas, YCSA Manager, farihathomas@ycsa.org.uk

What data are we collecting?

The organisation collects a range of information about you. This includes [list the appropriate points and expand on them as necessary]:

  • your name, address and contact details, including email address and telephone number;
  • details of your qualifications, skills, experience and employment history;
  • information about your current level of remuneration, including in some circumstances benefit entitlements;
  • whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process;
  • information about your entitlement to work in the UK; and
  • equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, and religion or belief.

The organisation collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.

The organisation will also collect personal data about you from third parties, such as references supplied by former employers and information from criminal records checks. The organisation will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

 

Why are you collecting my data?

The legal grounds for collecting and processing your personal data are that it is ‘in the legitimate interests of the employer’, in order to select and appoint people to fill vacant roles. It is also necessary for ‘the performance of a contract’ in the event that you are successful in your application. The organisation may also need to process data from job applicants to respond to and defend against legal claims.

In some cases, the organisation needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.

For some roles, the organisation is obliged to seek information about criminal convictions and offences. If so, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

The organisation processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.

Where the organisation processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes.

How will you use my data?

We will use your personal data to

  • Assess your application for employment in the role you have applied for
  • Contact you in relation to your application for employment

Who will have access to my data?

Persons directly involved in the recruitment process. These are likely to be panel members, administrative or clerical workers, and any person called upon to advise the panel during or in consequence of that recruitment process.(for example lawyers or HR advisors).

How will my data be stored?

Paper documents will be stored securely in a lockable cabinet, and accessed only by those persons noted above, for the reasons noted above.

Electronic files will be password protected, and accessed only by those persons noted above, for the reasons noted above. Any personal data provided to third parties (eg lawyers or HR advisors) will be anonymised and/or subject to confidentiality agreements.

We will not transfer your data outside the European Economic Area.

How long will my data be kept for?

Original documents will be retained for up to six months. Note that the documents may be used in evidence in the event that the employer is subject to any legal claims and if there is an indication that this is likely or such a claim has started the documents will be retained until the claim has been finally resolved .

Photocopies of original documents made for the recruitment panel will be destroyed immediately after the appointment is made.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

How will my data be destroyed?

Paper documents will be destroyed by confidential shredding. Electronic files will be securely deleted.

What rights do I have regarding my personal data?

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data by making a Subject |Access request;
  • require the organisation to change incorrect or incomplete data;
  • require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
  • object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing; and
  • ask the organisation to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organisation’s legitimate grounds for processing data.

You also have the right to make a complaint to the Information Commissioner’s Office (ICO), which is the regulator for data protection.

What if I don’t provide personal data?

You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, the organisation may not be able to process your application properly or at all. You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.

 

 

YCSA Privacy Notices — Staff

…………………………………………………………………………..

Data controller: Youth Community Support Association (YCSA) 48 Darnley St, G41 2SE

Person with responsibility for data protection: Fariha Thomas, Manager: farihathomas@ycsa.org.uk

We (the organisation) collect and process personal data relating to our employees in order to manage the employment relationship. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.

The term ‘employees’ throughout this document covers any persons who are paid by us for undertaking work, unless self- employed in business on their own account.

What information do we collect?

We collect and process a range of information about you. This includes your name, address and contact details, including email address and telephone number, date of birth and gender;

  • the terms and conditions of your employment;
  • details of your qualifications, skills, experience and employment history, including start and end dates, with previous employers and with us;
  • information about your remuneration, including entitlement to benefits such as pensions or insurance cover;
  • details of your bank account and national insurance number;
  • information about your marital status, next of kin, dependants and emergency contacts;
  • information about your nationality and entitlement to work in the UK;
  • information about your criminal record;
  • details of your schedule (days of work and working hours) and attendance at work;
  • details of periods of leave taken by you, including holiday, sickness absence, family leave and other leave, and the reasons for the leave;
  • details of any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and related correspondence;
  • assessments of your performance, including appraisals, performance reviews, supervision notes, performance improvement plans and related correspondence;
  • information about medical or health conditions, including whether or not you have a disability for which we need to make reasonable adjustments; and
  • equal opportunities monitoring information including information about your ethnic origin, sexual orientation and religion or belief.

We may collect this information in a variety of ways. For example, data might be collected through application forms, CVs or resumes; obtained from your passport or other identity documents such as your driving licence; from forms completed by you at the start of or during employment; from correspondence with you; or through interviews, meetings or other assessments.

In some cases, we may collect personal data about you from third parties, such as references supplied by former employers, and information from criminal records checks permitted by law.

Data will be stored in a range of different places, including in your personnel file, in our HR management systems and in other IT systems (including our email system).

Why do we process personal data?

We need to process data to enter into an employment contract with you and to meet our obligations under your employment contract. For example, we need to process your data to provide you with an employment contract, to pay you in accordance with your employment contract and to administer pensions and other benefits.

In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, we are required to check an employee’s entitlement to work in the UK, to deduct tax, to enrol you in a pension scheme if eligible, to comply with health and safety laws and to enable employees to take periods of leave to which they are entitled. For certain positions it is necessary to carry out criminal records checks to ensure that individuals are permitted to be engaged in such a role.

In other cases, we have a legitimate interest in processing personal data before, during and after the end of the employment relationship.

Processing employee data allows us to:

  • run recruitment processes;
  • maintain accurate and up-to-date employment records and contact details (including details of who to contact in the event of an emergency), and records of employee contractual and statutory rights;
  • operate and keep a record of disciplinary and grievance processes, to ensure acceptable conduct within the workplace;
  • operate and keep a record of employee performance and related processes, to plan for career development, and workforce management purposes;
  • operate and keep a record of absence and absence management procedures, to allow effective workforce management;
  • ensure that employees are receiving the pay or other benefits to which they are entitled;
  • obtain occupational health advice, to ensure that it complies with duties in relation to individuals with disabilities, meet its obligations under health and safety law;
  • operate and keep a record of other types of leave (including maternity, paternity, adoption, parental and shared parental leave), to ensure that we comply with duties in relation to leave entitlement,;
  • ensure effective general HR and business administration;
  • provide references on request for current or former employees;
  • maintain and promote equality in the workplace and
  • respond to and defend against legal claims.

Some special categories of personal data, such as information about health or medical conditions, is processed to carry out employment law obligations (such as those in relation to employees with disabilities).

Where we process other special categories of personal data, such as information about ethnic origin, sexual orientation or religion or belief, this is done for the purposes of equal opportunities monitoring. This is to carry out our obligations and exercise specific rights in relation to employment.

Who has access to data?

Your information may be shared internally, including with members of the recruitment team (including administration and payroll), your line manager, managers in the area in which you work, IT staff, and relevant members of the governing body, if access to the data is necessary for performance of their roles.

We share your data with third parties in order to obtain pre-employment references from other employers, and obtain necessary criminal records checks from Disclosure Scotland. We may also share your data with third parties in the context of seeking legal or HR advice, or a transfer or sale of some or all of the service. In those circumstances the data will be subject to confidentiality arrangements and/or anonymised.

We also share your data with third parties that process data on our behalf, in connection with payroll, the provision of benefits (e.g. pension) and the provision of occupational health services.

We will not transfer your data to countries outside the European Economic Area.

How do we protect data?

We take the security of your data seriously. We have internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.

Where we engage third parties to process personal data on our behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.

For how long do we keep data?

We will hold your personal data for the duration of your employment. The periods for which your data is held after the end of employment is 3 years.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require us to change incorrect or incomplete data;
  • require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
  • object to the processing of your data where we are relying on legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Katya Allcott, katyaallcott@ycsa.org.uk

If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner.

What if you do not provide personal data?

You have some obligations under your employment contract to provide us with data. In particular, you are required to report absences from work and may be required to provide information about disciplinary or other matters under the implied duty of good faith. You may also have to provide us with data in order to exercise your statutory rights, such as in relation to statutory leave entitlements. Failing to provide the data may mean that you are unable to exercise your statutory rights.

Certain information, such as contact details, your right to work in the UK and payment details, have to be provided to enable us to enter a contract of employment with you. If you do not provide other information, this will hinder our ability to administer the rights and obligations arising as a result of the employment relationship efficiently.

Automated decision-making

We do not base employment decisions on automated decision-making.

 

 

YCSA Privacy Notices — Volunteers

…………………………………………………………………………..

Data controller: Youth Community Support Agency (YCSA) 48 Darnley St, G41 2SE

Person with responsibility for data protection: Fariha Thomas, Manager farihathomas@ycsa.org.uk

YCSA collect and process personal data relating to our volunteers in order to manage the volunteering relationship. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.

The term ‘volunteer’ throughout this document covers any persons who are voluntarily helps us run our services on an unpaid basis, other than remuneration of out of pocket expenses.

What information do we collect?

We collect and process a range of information about you. This includes

  • your name, address and contact details, including email address and telephone number,
  • the terms and conditions of your volunteering agreement with us;
  • details of your qualifications, skills, experience and employment history, including start and end dates;
  • information about your emergency contacts;
  • information about your criminal record;
  • details of your schedule (pattern of volunteering) and attendance;
  • assessments of your performance, including, performance reviews, supervision notes, performance improvement plans and related correspondence;
  • information about medical or health conditions, including whether or not you have a disability for which we need to make reasonable adjustments; and
  • equal opportunities monitoring information including information about your date of birth and gender, ethnic origin, sexual orientation and religion or belief.

We may collect this information in a variety of ways. For example, data might be collected through application forms, CVs or resumes; obtained from your passport or other identity documents such as your driving licence; from forms completed by you at the start of or during volunteering; from correspondence with you; or through interviews, meetings or other assessments.

In some cases, we may collect personal data about you from third parties, such as references and information from criminal records checks permitted by law.

Data will be stored in a range of different places, including in your volunteer file, and in other IT systems (including our email system).

 

Why do we process personal data?

We need to process data to enter into a volunteering agreement with you and to meet our obligations to you under that agreement. For example, to provide you with a reference or access to training. In some cases, we need to process data to ensure that we are complying with our legal obligations, for example, to comply with health and safety laws. For certain volunteer positions it is necessary to carry out criminal records checks to ensure that individuals are permitted to be engaged in such a role.

In other cases, we have a legitimate interest in processing personal data before, during and after the end of the volunteer relationship.

Processing volunteer data allows us to:

  • run volunteer recruitment processes;
  • maintain accurate and up-to-date volunteer records and contact details (including details of who to contact in the event of an emergency),
  • operate and keep a record of disciplinary and grievance processes, to ensure acceptable conduct within the workplace;
  • operate and keep a record of volunteer performance and related processes, to plan for career development, and best placing of volunteers;
  • provide references on request for current or former volunteers;
  • maintain and promote equality in the workplace and
  • respond to and defend against legal claims.

Where we process other special categories of personal data, such as information about ethnic origin, sexual orientation or religion or belief, this is done for the purposes of equal opportunities monitoring. This is to carry out our obligations to e.g. funders

Who has access to data?

Your information may be shared internally, including with members of the volunteer support team (including administration), managers in the area in which you work, IT staff, and relevant members of the governing body, if access to the data is necessary for performance of their roles.

We share your data with third parties in order to obtain pre-volunteering references, and obtain necessary criminal records checks from Disclosure Scotland.

We will not transfer your data to countries outside the European Economic Area.

How do we protect data?

We take the security of your data seriously. We have internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.

Where we engage third parties to process personal data on our behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.

For how long do we keep data?

We will hold your personal data for the duration of your volunteering with us. We will retain your information if you request that we do this after your leaving us for the purposes of providing you with a reference. The period for which your data will be held after the end of your volunteering will be as agreed with yourself

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require us to change incorrect or incomplete data;
  • require us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
  • object to the processing of your data where we are relying on legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Katya Allcott katyaallcott@ycsa.org.uk

If you believe that we has not complied with your data protection rights, you can complain to the Information Commissioner.

 

 

Tel: 0141 420 6600
Email: enquiries@ycsa.org.uk